PhD Graduate Program Requirements Checklist
Follow the guidelines below for exams and convocation. Students must complete all steps before the graduate student convocation deadlines in order to convocate.
- Appointment of Supervisor
- Form completed by Graduate Office and submitted to FGSR shortly after new students' program start date.
- Appointment of Supervisory Committee (at end of first year of program)
- Complete the FGSR's Appointment of Supervisor(s) and Supervisory Committee form.
- Refer to the FGSR's Examining Committees Checklist for committee membership requirements.
- Report of Supervisory Committee Meeting
- Annual supervisory committee meetings are to be held, and the meetings are to be documented using the Report of Supervisory Committee Meeting, Appendix I of KSR Graduate Program Manual.
- Candidacy examination (by end of third year of program)
- Complete FGSR's Notice of Examining Committee and Examination Date form (four weeks prior to oral examination).
- Complete FGSR's Report of Completion of Candidacy Examination form. Notify the associate dean if exam is a conditional pass.
- Following Proposal Meeting complete Working Agreement form, Appendix E of KSR Graduate Program Manual.
- Graduate Student Ethics Training (GET) and professional development requirement
- Ensure GET certificates are on file with the Graduate Programs Office.
- Ensure FGSR's Individual Development Plan & Professional Development Completion Form is on file with the Graduate Programs Office (mandatory for students admitted September 2016 and onwards).
- Final Doctoral Oral Examination (by the end of year six)
- At least three months prior to the expected final examination, complete FGSR's Approve External Reader or Examiner for Final Doctoral Oral Exam form
- At least five weeks prior to the intended date of the final oral examination, complete the Final Doctoral Examination Preliminary Acceptance of the PhD Thesis form (Appendix G of KSR Graduate Program Manual)
- At least four weeks prior to the intended date of the final examination, complete FGSR's Notice of Examining Committee & Examination Date form.
- At least three weeks prior to the final examination, the Graduate Programs Administrator sends the Notice of Examining Committee & Examination Date form to the FGSR.
- Bring FGSR's Thesis Approval/Program Completion form to the final oral and secure signatures (withholding supervisor's signature until required changes are completed).
- Thesis Requirements and Preparation
- Check FGSR's thesis submission and registration deadlines. Students are to follow their thesis formatting guidelines and other information for finalizing a thesis. The absences of page numbers as well as an incorrect degree name are common reasons for a thesis to be rejected from the university's thesis repository, ERA. Please read FGSR's Thesis Requirement and Preparation for more information.
NOTE: The only applicable degree specialization is "Recreation and Leisure Studies" for the MA degree. KSR's areas of research are not to be listed as a specialization (e.g., Adapted Physical Activity, Behavioural Medicine, Sport Psychology, etc.)
Please refer to Resources for Supervisors for additional information.
Note: All forms should be submitted to the Graduate Programs Office.