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Students can register for accommodations based on physical or mental disability (i.e., medical conditions) or non-medical protected grounds in Accommodate.

In most cases, documentation is required or recommended. Please review the steps below. For a simple step by step guide for , see the .

STEP 1: Collect Your Documentation

In preparation, review the criteria for required documentation.

If you already have supporting documentation, confirm that it meets the requirements. If you do not have documentation or need updated documentation, contact the appropriate specialist(s) to request documentation.

STEP 2: Register for Accommodations

Register Early: Access to some accommodations can take time to arrange. We recommend registering for accommodations as early as possible.

1. Log into .
2. Read and acknowledge the Privacy Statement> click Submit.
3. Go to Accommodation> Registration> enter the Accommodations Registration Form.
4. Review the criteria for required documentation and convert your documents to PDF.
   1. Format: Last name_first initial_yyyymmdd (e.g., Smith_J_20220125).
   2. Use the date on which the documentation was completed.
5. Go to Documents> click Add New Document> Upload your document.
6. Select Submit.
7. Repeat until all of your documents have been submitted.

Within a week, the Accommodations & Accessibility office will review your application and email you to book an appointment.

STEP 3: Attend Advising Appointments

Meeting with students one-on-one is an important step in determining appropriate accommodations. At the initial advising meeting, your Accessibility Advisor will:

• Assess your accessibility needs.
• Discuss and assign your accommodations.
• Provide information about your accommodation service providers (if applicable).
• Help you develop an individualized learning plan that works for you and your courses.
• Review your responsibilities.
• Review applicable online tools and resources for students.
• Discuss when and how to contact an advisor for assistance.
• Discuss disability grant funding options and procedures (if applicable).
• Answer any questions you have about your accommodations.

Following the initial advising appointment, you will receive an email outlining next steps.

STEP 4: Complete any Service Provider Appointments

Approved accommodations include adaptive assistive technologies, alternate formats, CART/real-time transcribing, sign language interpretation, or other specialist services. You must book appointments to meet with service providers in order to finalize accommodation details, complete training, and/or arrange other accommodation details.

Email arrec@ualberta.ca to book your appointment.

STEP 5: Activate Your Accommodations

1. Log in to .
2. Go to Accommodation> Term Activation> click Add New> filter by term.
3. Select Submit For All Accommodations to activate all of your accommodations for all of your courses.
4. Select Review the Renewal to select which accommodations you would like to activate for each course.
5. Click Submit.
6. Your advisor will approve your activation.
7. Repeat the steps above if you enrol in new courses.

STEP 6: Review Your Accommodations Letter

The official Letter of Accommodation outlines the accommodations you have activated in your courses. An additional copy of the letter is provided to your instructors, which only contains information about your academic accommodations in their course. You will receive an email notification when your letter is available for review.

1. Log in to .
2. Go to Accommodation> Communications> click on the letter.
3. New letters will also appear on your Home screen.
4. Carefully read through your letter and Sign it.

STEP 7: Register Your Exams

If you have activated any exam accommodations, you will need to register your exams. It is strongly recommended that you register all your exams in Accommodate as early as possible—ideally when you receive your course outlines.

Remember to register for all quizzes, tests, midterms, and final exams.

1. Log in to .
2. Go to Exam Registrations> click New Exam Registration> select your Class.
3. Select an Exam from the drop-down menu
   • If an exam is not listed, you will be prompted to enter in the exam title on the Confirm Exam Registration form.
4. Select Date and Class Location> click Check Availability.
5. Select the time of your exam as indicated on your course outline.
6. Complete the Confirm Exam Registration form> click Submit Request.
7. Your registration will appear under Pending Exam Registrations and you will receive an email confirmation.
8. When staff review your exam registration request, it will move to Acknowledged Exam Registrations.
9. You will receive an email 2 days before your exam letting you know the specific location (building and room).
   • If you do not receive a specific location, it means your instructor has opted to proctor the exam themselves. Contact your instructor for details.
10. Your exam location will appear under Acknowledged Exam Registrations.

Deadlines

You need to register at least 1 week in advance, but it’s easiest to think of this as 8 full days before your exam.

Example: If your exam is on Monday, October 27, at 9:00 a.m., you must register by Monday, October 20, at 8:59 a.m.

STEP 8: Contact Your Advisor

Contact your advisor

• as soon as you have questions or encounter problems.
• if the functional impacts of your disability(ies) or medical condition(s) on your learning change.
• in advance of significant changes to your academic activities that will impact your accommodations, including experiential learning placements (e.g., co-op placements, internships, education or clinical practica, field placements, community service-learning placements).